The name of this organization shall be the Psychological Society at
the University of Central Florida.
Section 2: Other Names
The organization can adopt other unofficial names in compliance with
the By-Laws of the organization.
Article II - Preamble
Section 1: Mission Statement
It shall be the mission of this organization to stimulate the interaction
between students and professionals in the wide and far-reaching field
of Psychology in order to help the students realize their future goals.
Article III - Membership
Section 1: Membership Statement
Membership is limited to all students who have paid fees and are enrolled
with the University of Central Florida. No discrimination shall be made
on the basis of gender, race, age, creed, religion, disability, sexual
preference, national origin, marital status, parental status or veteran’s
status. No hazing or discrimination will be used as a condition of membership
in this organization. All groups, except those exempt by law, must have
opportunities for male and female memberships.
Section 2: Membership
Membership shall be primarily of the active class as herein defined.
There may be only four (4) other classes of membership: Inactive, Graduate,
Affiliate and honorary, as defined in the Bylaws.
Membership shall be opened to any Student of the University of Central
Florida and who satisfy the qualifications for either Active membership,
Graduate Membership, or Honorary membership as defined in the Constitution
and/or By-Laws.
Section 3: Active Membership
An Active Member must be a registered student of the University of Central
Florida.
An active member must be a person of good character according to the
University of Central Florida current Golden Rule.
An active member must pay a membership induction fee and any other
annual membership dues as required by the By-Laws.
Section 4: Recruitment
Recruitment shall take place throughout the year and membership is open
at the beginning of Fall and Spring semesters.
Article IV - Officers
Section 1: Eligibility
All officers of the Psychological Society shall possess at least the
minimum requirements to serve in a leadership position as stated in
the current version of the Golden Rules of the University of Central
Florida and the By-Laws of the Psychological Society.
Section 2: Titles and General Duties
The officers of this organization shall include a President, Past President,
Vice President, Secretary, Treasurer, Events Coordinator, Editor, and
Parliamentarian, Historian, Web Technician, Public Relations, Deputy
of Public Relations, Organizational Affairs Coordinator, Honors Membership
Coordinator.
No officer will be permitted to hold more than one officer position.
All officers shall retain voting rights, however, the President shall
only vote in the case of a tie.
Any officer may be re-elected however not for more than two consecutive
terms.
Officers cannot reappoint themselves to a second term, they must be
re-elected as described in the By-Laws.
These outline the minimum responsibilities of each office. Other duties
and responsibilities shall be assigned in accordance with the By-Laws.
The President shall:
Supervises the activities of the organization
Preside over all meetings and call all meetings to order
Be one of four signers on financial documents
Maintain an Officer Binder as defined in the By-Laws
The Past President shall:
Serve as the advisor to the President
Maintain an Officer Binder as defined in the By-Laws
The Vice President shall:
Assume the Presidents’ responsibilities if need arises (such as
the President’s absence)
Perform an audit of all financial transactions of the organization twice
a year
Be one of the main signers on financial documents
Maintain an Officer Binder as defined in the By-Laws
The Secretary shall:
Keep accurate records of all meetings.
Perform a verbal roll call of all members and maintain an attendance
record.
Prepare ballots for elections and any required ballot vote.
Maintain an Officer Binder as defined in the By-Laws
The Treasurer shall:
Keep an accurate account of all funds received and expended.
Be one of the main signers on financial documents.
Provide financial records sufficient to allow the Vice-President to
perform audit.
Maintain an Officer Binder as defined in the By-Laws
The Events Coordinator shall:
Coordinate special events
Maintain an Officer Binder as defined in the By-Laws
The Editor shall:
Update and maintain the organization web-page
Answer and respond to all incoming E-mails
Maintain an Officer Binder as defined in the By-Laws
The Historian shall:
Create an annual yearbook for the organization.
Take pictures at meetings, events, socials, etc.
The Web Technician shall:
Coordinate all information to maintain and update the UCF Psychological
Society website.
Report any new technology in graphic design, video productions, and
web design to the Communications Department.
The Public Relations Officer shall:
Control the image and advertising of the organization.
Make flyers for meetings, events, etc.
Post flyers at least three days prior to the next meeting.
Actively promote the Psychological Society to the student body.
The Deputy of Public Relations shall:
Make graphics and designs.
Complete all graphic design work requested by the Public Relations Officer
The Organizational Affairs Coordinator shall:
Book rooms and do all other types of organizational planning.
Coordinate the setting/tone of events, meetings, etc.
Communicate the needs of the members in regards to all housing and transportation
issues that might arise
The Parliamentarian shall:
Be familiar with Robert’s Rules of Order
Maintain the Official copy of the Constitution and By-Laws
Maintain an Officer Binder as defined in the By-Laws.
The Honors Membership Coordinator shall:
Coordinate the UCF Psychological Society Honors membership.
Organize our UCF, Florida, and U.S. Leadership Information liaison.
Run separate socials, events, meetings for the Honors members.
Make sure awards and cords are given for graduation.
Section 3: Term Limit
Optional six or 12-month term depending on a majority vote 2/3 of the
entire membership including the Executive Board, deputes, committees
and chairs.
This option is available for standing presiding officers only.
Article V - Executive Committee
Section 1: Executive Committee Membership
The Executive Committee shall consist of the Elected Officers of the
Psychological Society and the chairperson of the By-Laws Committee.
Section 2: Executive Committee Meetings
The Executive Committee shall hold one (1) regularly scheduled meeting
per month. Additional meetings may be called by the President with a
minimum notice of 10 days to both the committee and the membership.
Section 3: Enactment of By-Laws
The Executive Committee by a vote of three-fourth (3/4) of the entire
Committee at any meeting may enact or amend the Bylaws of the Psychological
Society as provided in Article XI of the Constitution, provided a copy
of any proposed amendment to the Bylaws is sent to each member of the
Executive Committee not less than fifteen (15) days prior to the meeting
of the committee. Amendments to the Bylaws passed by the Executive Committee
shall not be enforceable until endorsed by the Constitution and By-Law
Committee as provided for in Article XII and then shall remain in force,
unless rescinded by the membership as provided for in Article XII of
this Constitution.
Section 4: Presiding Officer
The President shall preside at the meetings of the Executive Committee.
In the
President’s absence, the Vice-President shall preside and should
both be unavailable, the committee shall elect a temporary chairperson.
Section 5: Voting
All members of the executive committee shall have a vote in all activities
of said committee except the President, who shall vote only in the case
of a tie.
Article VI - Committees
Section 1: Standing Committees
The President, by and with the endorsement of the Executive Committee,
shall appoint the following Standing Committee Chairpersons:
By-Laws
Public Relations
Fundraising
Community Service
Honors Lecture Series
Social
Research and Job Shadowing
Judicial Grievances
Standing Committees, as set forth in the Bylaws, shall be appointed
in the manner prescribed in the Bylaws, and shall perform such duties
as shall be authorized by the By-Laws and the Executive Committee.
Section 2: Special Positions
Committee Secretaries Shall:
Duties will be divided amongst three Committee Secretaries.
Serve as a Secretary to all Committee meetings.
Keep accurate and updated records/minutes of all meetings.
Send out notices of all committee meetings and sessions.
Keep a copy of the Constitution and the By-laws available for committee
meetings.
Perform verbal roll call of all Committee Representatives, the Committee
Chair, and the
Committee Parliamentarian
Maintain an attendance record
Other duties that are assigned by the By-laws or the President
Committee Parliamentarians shall:
Divide duties up between the four Committee Parliamentarians selected.
Serve as Parliamentarian to all Committee meetings.
Implement and be consistent with the updated versions of Robert’s
Rules of Order.
Keep order.
Section 3: Special Committees
Special Committees shall be appointed by the President whenever it may
be deemed necessary or advisable by a majority of the Executive Committee,
and they shall perform such duties as may be authorized by the Executive
Committee in their creation.
Section 4: Special Committees status
Special committees may become a standing committee by submitting a request
for permanent residency by the end of the present semester.
Article VII - Finances
Section 1: Membership Induction Fees
The Executive Committee shall set a one-time membership induction fee
in accordance with the By-Laws (each semester).
Each inducted member will receive a Certificate of Membership based
on the date of acceptance into the organization.
Section 2: Membership Dues
The Executive Committee shall set the annual membership fee in accordance
with the By-Laws, which are subject to vary according to any By-Law
amendment or official decree by the President.
Section 3: Spending Organization’s Money
For the protection of the organization and its officers, it is required
that two authorized signatures sign all monetary transactions.
The President, Vice President, Treasurer, and UCF Faculty/Staff Advisor
shall be the only authorized signers on the organization’s accounts.
Section 4: Officer Transition
It shall be the responsibility of all account signers to change contact
information as well as assisting in the update of new account signatures
after each election with the organizations financial institution.
In addition, the outgoing Treasurer will be responsible to report to
the membership which could include a Profit/Loss Statement and where
the financial state of the organization is at that time.
Section 5: Dissolution of Organization
In the event that the organization ceases to exist, any funds remaining
in the organization’s account shall be donated to the organization’s
charity as defined by the By-Laws or the organization’s Executive
Board.
Article VIII - Publications
All publications of the organization must comply with the current version
of the University of Central Florida’s Golden Rule on “Advertising
and Signs”, the Student Organizations Guidelines on “Advertising”,
and the University Identity and Standards Manual.
All publications must be approved by the Executive Committee prior to
duplication and distribution.
Article IX - Meetings
Section 1: Official Business Meeting
The quorum required to conduct official business is fifty (50) percent
of the organization’s active members as reflected in the official
rolls of membership.
Members must be notified of all Official Business Meetings at least
30 days in advance as defined in the By-Laws.
Section 2: Business Meeting
The quorum required to conduct business is fifty (50) percent of the
organization’s active members as reflected in the official rolls
of membership.
Members must be notified of all Business Meetings at least 14 days in
advance as defined in the By-Laws.
Section 3: Events
The quorum required to conduct an event is the attendance of two elected
officers and sufficient membership (number is figured by event coordinator)
to man the event.
Section 4: Executive Committee
The quorum required to conduct business is fifty (50) percent of the
Executive Committee.
Article X - Advisor
Section 1: Selection
The advisor shall be selected by the Executive Committee of the organization
and must be approved by a simple majority vote of active members present.
Section 2: Role
The advisor shall serve as a mentor to the organization providing guidance
to the officers and members.
The advisor shall have no voting rights.
The advisor position has no term limit other than he/she must be a current
UCF faculty or staff member.
Section 3: Removal and Replacement of Advisor
The advisor may be removed without mutual agreement. The advisor will
be notified in writing of the possible removal at least 14 days prior
to the vote at a regularly scheduled meeting of the Executive Committee
and will be allowed to address the Executive Committee in order to relate
to its members any relevant defense prior to the voting for removal.
Removal can only be revoked upon a 3/4 majority ballot vote of the Executive
Committee.
Section 4: Appeal Process
The advisor will be notified in writing, as defined by the By-Laws,
of the Executive Committees decision and has 14 days to request a full
vote of the membership of the organization. The advisor will be allowed
to address the Membership of the organization in order to relate to
members any relevant information prior to the voting. Restoration can
only be upon a 3/4 majority ballot vote of the Membership Present.
Article XI – By-Laws and Amendment to By-laws
Section 1: Enactment
Bylaws of the Psychological Society, not inconsistent with this Constitution,
may be enacted by the Executive Committee of the organization as provided
for in Article V of this Constitution or at a regularly scheduled meeting
of the membership by a simple majority vote. The President and Secretary
must receive, prior to the scheduled meeting the wording requested of
the By-law. The Secretary must announce the additional agenda item of
a By-law vote at least two weeks prior to the meeting.
Section 2: By-Laws enacted by Executive Committee
By-laws or Amendments to By-laws enacted by the Executive Committee
must be reviewed by the By-Law Committee and endorsed by a ¾-majority
vote of the committee before such By-Laws will be considered enforceable
and fully enacted as provided for in Article V.
Section 3: Amendment to By-Laws
Proposed amendments to the Bylaws, proposals to rescind the Bylaws adopted
by the Executive Committee, or proposals to change or rescind an interpretation
of the Bylaws by the Parliamentarian or the By-Law Committee must be
submitted by either a Member of the Executive Committee or an Active
Member in good standing.
Section 4: Timing
Not later than thirty (30) days prior to the date of a regularly scheduled
meeting of the membership. The Secretary and Webmaster shall announce
and post copies of all proposed amendments, including those amendments
passed by the Executive committee and all proposals to rescind the Bylaws
adopted by the Executive Committee or to change or rescind an interpretation
of the Bylaws by the Parliamentarian or By-Law Committee.
Section 5: Exception to Process
Changes to or revision of interpretations of the Bylaws can be made
at any regularly scheduled Business Meeting without notice by a simple
majority of the membership present.
Article XII – Amendment to the Constitution
Section 1: Amendments
Amendments to this Constitution shall be made only at an official Business
Meeting of this organization by three-fourth (3/4) of the membership
present.
Section 2: Who may propose Amendments
Proposed amendments to the Constitution or proposals to change or rescind
an interpretation of the Constitution by the Parliamentarian or the
By-Law Committee must be submitted by either a Member of the Executive
Committee or an Active Member in good standing.
Section 3: Timing
Not later than forty (40) days prior to the date of a regularly scheduled
business meeting may propose changes. The Secretary and Webmaster shall
announce and post copies of all proposed amendments thirty (30) days
prior, including those amendments passed by the Executive committee
and all proposals to rescind the Bylaws adopted by the Executive Committee
or to change or rescind an interpretation of the Constitution by the
Parliamentarian or Constitution and By-Law Committee.
Section 4: Exception to Process
Changes to or revision of interpretations of the Constitution can be
made at any regularly scheduled Business Meeting without notice by a
simple majority of the membership present.
