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Our
full constitution can be downloaded in Adobe Acrobat format
here.
Constitution of Alpha Kappa Delta Article I - Organization Name The name of this organization shall be Alpha Kappa Delta at the University of Central Florida. The organization may also refer to itself as “Sociology Club.”
It is the mission of this organization to provide leadership and educational opportunities for its members and to promote student interest and involvement in Alpha Kappa Delta. All activities and functions shall be legal under University, local, state, and federal laws.
All officers of Alpha Kappa Delta shall possess at least the minimum requirements to serve in a leadership position as stated in the most recent The Golden Rule. These requirements include the following:
The officers of this organization shall include a President, Vice President, and Secretary/Treasurer. No officer will be permitted to hold more than one officer position. All officers shall retain voting rights, however, the President shall only vote in case of a tie. Any officer may be re-elected however not for more than two consecutive terms. Officers cannot reappoint themselves for a second term they must be re-elected as described in Article IV.
Article IV - Selection of Officers Section 1: Eligibility to Vote and Hold Office “Active voting membership will be limited to all students who are active members, currently enrolled at the University of Central Florida and in good financial standing with the organization. Faculty, staff, UCF alumni, student spouses, etc., may be affiliate members but may not vote or hold office.” The nomination of officers shall occur at the first meeting held in March. Any eligible member (as defined in Article VI Section I) present may nominate someone or themselves for office by verbally nominating the individual during this procedure. However, the nominee must be considered an eligible member (as defined in Article VI Section I). Absentee ballots and proxy ballots are not permitted in the nomination or election process. The election of officers shall occur at the second meeting held in March. The nominated candidates will be given a chance to address the organization to discuss his/her qualifications and reasons why they should be selected. Once each candidate has had the opportunity to speak, all eligible members (as defined in Article IV Section I) present will have the opportunity to vote by secret ballot. The faculty/staff advisor and current highest-ranking officer not running for office shall announce the officer with a simple majority of votes cast by eligible members. After announcing the new officer the highest-ranking officer not running for office shall ask if any eligible members contest the count. If no eligible member contests the count the new officer shall take office immediately. If any eligible member contests the count the faculty/staff advisor and the highest ranking officer not running for office will recount all votes. In the event of a tie, the President shall cast the deciding vote for office unless he/she is running for the said office. In that case, the next highest-ranking officer shall make the deciding vote. The length of office shall be no longer than one calendar year. Newly elected officers shall take office immediately after announcement at the second scheduled meeting in March and their term will end at the second scheduled meeting the following March once new officers are announced.
Section 1: Removal of Officers Any officer may be removed from office upon a 2/3 majority vote of eligible members. The officer will be notified in writing of the possible termination or removal at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Officers no longer wishing to serve on the board must submit their resignation to the President at least two (2) weeks in advance. Prior to the officers final day he/she shall provide documents relating to the organization and brief his/her replacement of current projects in his/her care. Section 3: Filling Vacant Officer Positions In the event an officer is removed or resigns, the nomination process as stated in Article IV Section 2 will take place at the next scheduled meeting. The election process will take place as stated in Article IV Section 3 at the next scheduled meeting following nomination. The newly elected officers term shall end at the annual election scheduled in March.
Section 1: Membership Statement “Membership is limited to all students who have paid fees and are enrolled with the University of Central Florida. No discrimination shall be made on the basis of gender, race, age, creed, religion, disability, sexual preference, national origin, marital status, parental status or veteran’s status. No hazing or discrimination will be used as a condition of membership in this organization. All groups, except those exempt by law, must have opportunities for male and female memberships. Sports clubs involving contact or competitive selection may limit participation to one sex, but must permit membership in the club to both sexes.” Section 2: Recruitment and Affiliate Membership Recruitment shall take place throughout the year and membership is open at all times. The organization may have affiliate members such as UCF faculty, UCF staff, UCF alumni, UCF student spouses, etc., but at no time shall the UCF student membership fall below seventy-five (75) percent. Section 3: Revocation of Membership Membership may be revoked without mutual agreement for nonparticipation, misconduct, or violations of any provisions of the Constitution. The member will be notified in writing of the possible revocation at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Membership can only be revoked upon a 2/3 majority vote of eligible members.
Membership dues shall be ten (10) dollars per year or five (5) dollars per semester. Membership dues will be collected at the second meeting of the Fall and Spring semester. No membership dues will be collected during Summer terms. All members including officers and affiliate members are required to pay membership dues. Only the UCF faculty/staff advisor shall be exempt from membership dues. Section 2: Spending Organization’s Money For the protection of the organization and its officers it is required that two authorized signatures sign all monetary transactions. Only the President, Treasurer, and UCF Faculty/Staff Advisor can be signers on the organizations account. Organizational funds may be spent on items such as office supplies, events/activities, publicity, travel expenses, conference fees, etc., but will not be used for anything illegal under University, local, state, and federal laws. It shall be the responsibility of all account signers to change contact information as well as assisting in the update of new account signatures after each election with the organizations financial institution. In addition, the Treasurer will be responsible to pass along all information from previous years budget and current budget. Section 4: Dissolution of Organization In the event that the organization ceases to exist, any funds remaining in the organization’s account shall be donated to the organization’s charity—“Harbor House.”
All publications of the organization must comply with the Golden Rule “Advertising and Signs” section, Student Organization Guidelines “Advertising” section, and the University Identity and Standards Manual. All publications must be approved by the Secretary and President prior to duplication and distribution.
The quorum required to conduct business is fifty (50) percent of the officers and fifty (50) percent of the organization’s active members. The President will be in charge of calling meetings and the secretary will be responsible to notify all members. Members must be notified via e-mail and/or telephone. The President shall preside over all meetings and shall follow Roberts Rules of Order in conducting organizational meetings.
The advisor shall serve as a mentor to the organization providing guidance to the officers and members. The advisor has no voting rights. The advisor position has no term limit other than he/she must be a current UCF faculty or staff member.
Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a scheduled meeting and should include a full explanation and/or rationale for the amendment. The amendment must be voted on at the next scheduled meeting. The amendment shall not take effect until approved by a 2/3 majority vote of eligible members of the organization.
Created: 4th day of January in the year 2003 |
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