Outlanders Club at University of Central Florida

Club Constitution

Club Mission

The Outlanders Club at the University of Central Florida has been founded to offer the students of the university an opportunity to enjoy the outdoors and all of its activities.

Club Conduct

I. Outlanders is committed to Leave No Trace Ethics and will leave the outdoors in the same condition in which we found it, if not cleaner.

II. Outlanders will not tolerate any act of violence, discrimination or harassment against any member or guest of club events due to race, religion, sex, sexual orientation, or outdoor experience. Any such act will result in immediate termination of membership without refund of dues.

III. Outlanders does not condone any illegal activities and will not be held responsible for the actions of its individual members or guests.

Trip Guidelines

I. An Outlanders Club Trip is defined as any trip which:

• Has been offered to all members through the club website.
• Three or more current, dues paying members attend the event.
• All participants sign a release form.
• All club equipment is signed out and documented.

No club funds or equipment will be used without these criteria being met.

III. Outlanders trips can be planned by any member or non-member adhering to the trip guidelines. Once the place and time has been decided it will be posted on the yahoo group site and on the website forum.

IV. All limited access trips will be organized on a first come first serve basis with members having priority over non members. Limited access trips also require a deposit to ensure attendance. This deposit will vary accordingly at the discretion of the officers and may be returned or used to fund some of the trip. Those who take a position on a limited access trip and cancel without replacement will forfeit their deposit.

V. All Outlanders Club equipment is to be maintained and used properly during events. Individuals using the equipment will be responsible for damage that occurs to the equipment due to misuse.

Club Funds and Property Guidelines

I. Outlanders Club Funds will be distributed with the discretion of the club officers for the following purposes:

• Trips and Events
• Transportation
• Food and Beverage
• Park Fees
• Equipment
• Repair of current equipment
• Purchase of new equipment

No purchases or reimbursements will be made with club funds without prior approval from all club officers.

II. Transportation reimbursement will go only to those members who have provided transportation to or from a club event for two or more passengers, or who have transported club equipment that has prevented multiple passengers.

Membership Guidelines

I. Outlanders club will collect $25 at the beginning of every Fall semester which will provide membership until the following Fall semester. Those who did not pay dues in Fall may gain membership by paying $15 at the beginning of Spring semester which will provide membership until the following Fall semester.

II. Dues paying members will receive a T-shirt and discounted rates on Club Activities that are planned throughout the year, including summer activities.

III. Non-members who attend club events will be required to pay the total cost of the trip divided by the number of participants.

IV. Participants of specified fund raisers will be considered members for one year and dues paid will be reimbursed to the participant.

Club Officers and Duties

I. Officers will be elected by popular vote at the second meeting of every Fall using private ballots. Elected officers will hold their positions until the following Fall semester. Members interested in being nominated should compose a short paragraph to send to the club through the forum a week before elections, that includes name, position they plan to run for, and qualifications for the position.

II.President must plan and preside over meetings, supervise club accounts, and act as liaison to the Student Government Association. Presidential candidates must be members for at least one year prior to being elected.

III. Vice President must assist with presidential duties, act as president in that persons absence, and will also be in charge of equipment documentation. Vice Presidential candidates must be members for at least one year prior to being elected.

IV. Secretary must keep a detailed record of meeting minutes and post them online, maintain and file member applications, trip releases, equipment releases and any other relevant paperwork.

V. Treasurer must keep a detailed record of all club accounts including receipts, statements, check books, and a file of expenditures for each trip. Treasurer candidates must be members for at least one year prior to being elected.

VI. Historian/Webmaster must maintain the website, post photos and a brief description of every trip on the site, and enter new members into the group site.

VII. Advertising/Fund-Raising Chairman will be in charge of organizing volunteers for the biannual fund-raiser and recruiting new members.

Meeting Procedure

I. Meetings will be held once a month, at the beginning of each month, and on a day determined by the officers to best suit the needs of the members. Additional meetings may be called to discuss upcoming trips and events.

II. The president will preside over the meeting and write the meeting agenda. Other concerns not on the agenda may be emailed to the president or voiced at the end of the meeting.